SELF-PACKING
Self-Packing & Shipping Guide
Wondering how to pack flowers for preservation? Follow our step-by-step self-packing and shipping guide to help your wedding bouquet or memorial flowers arrive safely at Keepsake Floral.
NEED PACKING SUPPLIES? EXPLORE THE FLORAL EXPRESS KIT
Local to Central Florida? Schedule a drop-off appointment instead.
BEFORE YOU BEGIN
A Few Things to Do Before You Pack
Taking a few minutes to prepare before packing your flowers can make a big difference in how they arrive. Complete these simple steps before sealing your box.
Freeze Ice Packs
Freeze reusable ice packs at least 8 hours before shipping.
Gather Packing Materials
Have your box, ice packs, packing cushion, flowers, and mementos ready before you begin.
Schedule Overnight Shipping
Plan your overnight shipment before packing. Purchase a prepaid shipping label from Keepsake Floral (weekday deliveries) or create one directly through UPS or FedEx.
Read Through the Guide
Read through the packing steps before you begin so you’ll know what to expect.
STEP-BY-STEP PACKING GUIDE
How to Pack Your Flowers for Shipping
Proper packing helps protect your flowers during overnight transit. Follow these steps carefully to help your bouquet arrive safely and ready for preservation.
01
Prepare & Secure Your Coolant
Freeze a blue ice-style or gel coolant block for at least 8 hours before shipping. When you’re ready to pack, remove it from the freezer and tape it securely to the bottom of your empty shipping box.
No Coolant Block? You can make one using two large zip-top bags, ice, and paper towels.
02
Create a Protective Nest
Create a cushioned nest directly over and around the coolant using crumpled newspaper, packing paper, or other lightweight cushioning material. This creates a supportive base and helps protect your flowers during transit.
03
Position Your Flowers
Remove your flowers from refrigeration just before packing and gently place them into the prepared nest. Position them comfortably inside the box without crushing or pressing the blooms against the sides.
Important: Remove any wet paper towels or water sources surrounding the stems before packing.
04
Stabilize Your Flowers
Fill the open spaces around your flowers with additional crumpled newspaper, wrapping paper, or packing peanuts. Cushion the sides and top of the box so your flowers are secure and cannot shift during transit.
05
Identify Your Shipment
Before closing the box, securely tape your contact information and a complete list of everything you’re sending to the inside wall of the box. Include your name, phone number, email address, and completed DIY Packing Slip.
Sending Mementos? You may also include photographs, invitations, ribbon, or other special items you’d like considered for your keepsake. Protect delicate items with cardboard, place them in a zip-top bag to keep them dry, and clearly label them with your name.
06
Seal Your Box
Once your flowers are securely cushioned and your identification information is inside, close the box and seal all openings and seams securely with packing tape.
Your flowers are now ready for overnight shipping.
SHIPPING YOUR FLOWERS
Your Flowers are Packed. Now Let's Get Them Here.
Fresh flowers should be shipped overnight to Keepsake Floral. Pack your flowers as close as possible to the time you’ll take them to the shipping carrier so they spend as little time in the box as possible.
SHIPPING LABEL
Choose Your Shipping Label
Purchase a prepaid overnight shipping label from Keepsake Floral, or purchase your own overnight label directly through UPS or FedEx.
Keepsake Floral prepaid labels are for weekday delivery only
OVERNIGHT DELIVERY
Ship Your Flowers Overnight
Take your packed flowers to your shipping carrier as late in the day as practical and select overnight delivery to our studio:
750 Clay St. STE B
Winter Park, FL 32789
WEEKEND DELIVERY
Shipping for Saturday Delivery?
Saturday deliveries are gladly accepted, but please call us before shipping to receive our alternate weekend delivery address.
Please note: Keepsake Floral prepaid shipping labels are valid for weekday delivery only.
BEFORE YOU SEND YOUR FLOWERS
Make Sure Your Order Is Complete
Before shipping your flowers, please make sure you’ve placed your $250 custom preservation deposit. This allows our receiving team to identify your flowers and match them to your order as soon as they arrive. You’ll choose your keepsake and personalize the details later during your design consultation.
READY TO PRESERVE YOUR FLOWERS?