starting with the outside

Easy Care and Packing Instructions

Caring for your Bouquet PRIOR TO Packing it Up:

It’s Sunday morning, the Saturday wedding’s over and you’ll ship your flowers out on Monday.  So until then, you’ll want to care for your flowers as sweetly as possible to ensure their beauty prior to and during their overnight trip to our Preservation and Design Studios .. here’s how:

Hydrate those flowers if possible.  If your bouquet is contained inside a bouquet holder made of plastic, fill the spongy green foam inside the plastic handle with water  — simply hold the bouquet under a gently running faucet for a few seconds.  Shake off any excess water that may have dripped onto the bouquet holder or the flowers during this step.  If your bouquet is hand-tied, as most are these days, unwrap the ribbon from the bottom a bit and cut the bottom of the stems off by about ½ inch.  Place the bouquet in a tall drinking glass and add just about ½ inch or inch of water to the glass.

Put your bouquet into the refrigerator .. By refrigerating your flowers before shipping, you are “locking in” the cold and helping hold the flowers’ age and shape where it is before shipping.  This allows the coolant block to only have to “keep” the flowers cold rather than “make” them cold once they enter the shipping box.

DO NOT PUT YOUR FLOWERS IN THE FREEZER!!  Freezing the flowers will damage the blooms, possibly making them unable to complete the preservation process.

Ensure that your coolant block(s) are frozen.  It usually takes at least 8 hours for these things to get good and cold, FYI.


Now, time to collect your supplies for shipping .. don’t worry, you have most of them around your house!


Time to collect your supplies:

You’ll need:

a box – just a little larger than your actual bouquet.

Packing material – we recommend either crumpled newspaper or Styrofoam packing peanuts (you may have some around the house from shipped-in wedding gifts).  Please don’t use bubble wrap, plastic bags or plastic products to package your flowers.

Packing tape

A frozen coolant block (like the Blue Ice or gel refrigerant coolants that you’d use in a picnic cooler or lunch box to keep your food or drinks cold).  If you don’t have one of these coolants readily available, you can “make” one with 2 large ziplock bags, ice and paper towels.  Simply fill one ziplock bag with several handfuls of ice as well as handfuls of paper towels.  The paper towels will soak up the ice-water when the cubes melt and prevent leaking inside the shipping box.  Zip bag 1 shut.  Then put the filled zip lock bag inside a second ziplock bag to prevent further leaking and zip that bag shut as well.  Voila!  Instant coolant block!

Your deposit for $ 250 – either via check made out to Keepsake Floral (or you can call us at 1.800.616.KEEP to place your deposit with one of our representatives over the phone OR place your deposit online under the item titled “event already happened.”

Your contact information – -name, address, telephone numbers, email address.  This way we know who the bouquet belongs to when it arrives and we can contact you to schedule your design consultation when it is time to do so.

Your invitation(s), wedding program, favors or other special items.  These items can also be mailed to us later, however.  Make sure you protect these items with cardboard cushioning if necessary and within a plastic bag to keep them dry.

A makeshift “packing slip” .. which should list all of the items you are enclosing .  This way our receiving department and preservationists will know exactly what to look for inside the box upon its arrival without missing anything.  This is VERY IMPORTANT!!


Now you’re ready to ship your flowers to us!

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