finishing up on the inside

Packing & Shipping Your Bouquet

For our clients (or future clients) whose event has already occurred, it will be necessary for you to package your bouquet or flowers using items you have available at home in order to ship your flowers to Keepsake Floral.  Understandably, once your event has already taken place, time is of the essence to get your flowers to us in order to preserve their beauty.  For this reason, we do not send our Floral Express Kit to clients once the event has already taken place.

Packing your flowers for shipping is a very easy process .. we’ll walk you through it here .. should you have any questions, however, please call us at 1.800.616.KEEP!

Here’s what you’ll need to gather in order to self-pack your flowers to overnight to Keepsake Floral: 

A box – just a little larger than your actual grouping of flowers, arrangement or bouquet.

Packing material – we recommend either crumpled newspaper or Styrofoam packing peanuts.  Please don’t use bubble wrap, plastic bags or plastic products to package your flowers.

Packing tape

A frozen coolant block (like the Blue Ice or gel refrigerant coolants that you’d use in a picnic cooler or lunch box to keep your food or drinks cold).  If you don’t have one of these coolants readily available, you can “make” one with 2 large ziplock bags, ice and paper towels.  Simply fill one ziplock bag with several handfuls of ice as well as handfuls of paper towels.  The paper towels will soak up the ice-water when the cubes melt and prevent leaking inside the shipping box.  Zip bag 1 shut.  Then put the filled zip lock bag inside a second ziplock bag to prevent further leaking and zip that bag shut as well.  Voila!  Instant coolant block!

Your deposit – either via check made out to Keepsake Floral (or you can call us at 1.800.616.KEEP to place your deposit with one of our representatives over the phone) OR place your deposit online under the item titled “event already happened.”

Your contact information – -name, address, telephone numbers and email address.  This way we know who your flowers belong to when they arrive and we can contact you to schedule your design consultation when it is time to do so.

Your mementoes, photos, invitation(s), program, favors or other special items.  These items can also be mailed to us later, however.  Make sure you protect these items with cardboard cushioning if necessary and within a plastic bag to keep them dry.

A makeshift “packing slip” .. which should list all of the items you are enclosing .  This way our receiving department and preservationists will know exactly what to look for inside the box upon its arrival without missing anything.  This is VERY IMPORTANT!!

Packing Your Flowers to Ship to Keepsake Floral:

It will be necessary for you to overnight ship your bouquet or special flowers to Keepsake Floral.  This overnight shipping enhances our ability to preserve the natural beauty of your flowers in your finished keepsake.  It is probably best to plan your trip to your shipping carrier toward the end of the day and just right after you’ve placed the bouquet and coolant block into the shipping box in order to ensure the flowers and coolant block don’t have to remain cool any longer than necessary.

First, remove the coolant block from the freezer (or assemble your ziplock bags of ice & paper towels) and tape the coolant securely to the bottom of the empty shipping box with packing tape.

Next, make a nest for your flowers in the bottom of the box (right on top of and around the coolant) with your crumpled newspaper or packing peanuts.

Now, remove the flowers from the fridge and place them in that nest, with the front of the bouquet or arrangement facing UP.  Fill the box to the top with the remainder of packing peanuts or crumpled newspaper, making sure you fill the sides of the box with packing material as well. Just as you would package a gift to send to your friend across the country, the goal is to make sure the bouquet inside the box doesn’t bump around in the box, causing damage. The key is to stabilize the bouquet as much as possible so it will not shift during shipment.

Then, tape your identification information (name, address, telephone numbers, email address.  This way we know who the bouquet belongs to when it arrives and we can contact you to schedule your design consultation when it is time to do so), your DIY packing slip (list all of the items you are enclosing .  This way our receiving department and preservationists will know exactly what to look for inside the box upon its arrival without missing anything.  This is VERY IMPORTANT!!) and your deposit check or online receipt INSIDE THE SIDE OF THE BOX.

And, finally, close the box and seal it with your packing tape.

You are now ready to OVERNIGHT SHIP your bouquet to our facility.

We recommend that clients take their Keepsake Floral-bound packages to the U S Post Office, as the post office has branches convenient to most everyone and their prices are the most reasonable.  The post office usually charges around $50 to have a standard-sized arrangement or bouquet overnighted to our facility.

Our most valuable shipping advice is this:  DO NOT take your bouquet to a “You Pack and Ship” type of place, as these businesses, although providing a valuable and convenient service, will most likely charge you 4 or 5 times what it would cost to ship the package through the post office once packaged yourself.

Our shipping address for overnight shipments that will be delivered on a regular weekday (Monday through Friday) is:

Keepsake Floral, Inc.

311 Circle Drive

Maitland, FL   32751

Phone number:  1.800.616.KEEP

A couple of notes regarding shipping: 

When selecting priority overnight shipping, be sure your shipping carrier guarantees delivery by 2:00 p.m. the next day.

If you will be overnighting your flowers for delivery scheduled on Saturday or Sunday, please call Keepsake Floral first so we can provide you with an alternate weekend delivery address.

We frequently receive bouquets from Canada and island destinations.  We will provide you with your Floral Express Kit, but you will need to find a shipping service that can deliver your flowers either overnight or, at least within two days of packaging your flowers.

Please do note that shipping your flowers from these locations will most likely be more expensive than it would be within the states and some companies will require you to identify the package simply as “wedding goods” so they are not responsible for the state of your flowers upon their arrival or potential customs issues associated with international shipping of flowers.  FedEx, Canada Post and DHL, among other international select services deliver to our Preservation Center with great success.

Please call us at 1.800.616.KEEP if you have ANY questions about the bouquet packing and shipping instructions!

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